Attending:
Cindy – 1st Lead
Pat – 2nd Lead
Shelley – Communications Coordinator
Linda – Candidate for Financial Coordinator, Student Life Rep Link
Sue – Evolving Consciousness Circle Coordinator
Toni – Innovative Partnership Circle Coordinator
Ken (Skype) – Student Life Circle Coordinator
Elizabeth – UI Academic Affairs Rep

Started at 1:05 pm.

Lightening round priorities:
Toni – get a rep link
Linda – be elected as finance coordinator; student services team, applicant week, meeting with Judy to do the FC position
Elizabeth – Send out minutes from last luncheon.
Pat – scheduling speakers – Make a place on the UWM and our website that allows people to contact her by e-mail to sign up for a slot. Pat and Elizabeth will ask Mark Fuss to give students a tour of the campus. Scheduling a room in the inn for a set Wednesday of every month for fellowship and speakers
Ken – listing of circle members is finished, legacy team wrestling with who will be chairman – maybe co-chairs; find out who is on graduation team and who is the leads of both of those.
Suen – been in contact with team leaders; got a listing of team members; nothing else
Shelley –finishing up gathering the vote for chairs.
Cindy – still working on what’s going on e-mail to the student body.

Metrics:
Budget – nothing going on with the budget – Linda
Getting a full list of all of the team members – Cindy
Votes on chairs – 23 votes for chairs out of 57 students – Shelley

Agenda:
1. Innovative Partnerships is an odd duck in the collection of circles – validating that this is okay
2. Elect Finance Coordinator.
3. Restructuring UISA – governance:
4. Lyceum
5. Nominating team
6. Chapel Service Training – Claudell
7. Change over records from old FC to new
8. Deeper team check in
9. Future meeting dates – cadence
10. Wednesday trainings interfere with meeting cadence – meeting priority
11. Shadow for FC position
12. Written instructions on the FC position
13. Pulling new people into service

Action of the Circle: (action items are in bold)
1. Election of Finance Coordinator –
o Linda is accepted as the FC with the proviso that we recruit people to learn the position.
o Cindy will send out an e-mail advertising the position of shadow – especially noting the advantages if a person is not comfortable about finances.
o ET will take the lead on finding a shadow.
o Ken suggest Rachel – Pat will talk with her.
2. Restructuring UISA is a governance issue.
3. Lyceum – hold
4. Nominating committee is elected via integrative election process –
o Susan Beck is beginning to do a training about holacracy –
o Shelley and Pat will work on it.
5. Chapel Service Process Training –
o The training is set for October 6.
o Manzel is the chapel service coach.
o Cindy will get with Claudell, Manzel and Ted to set that up.
6. Change of records – Linda feels empowered to do that.
7. Deeper team check in – hold
8. Cadence of meeting –
o Wednesday is the day for our meeting.
o We will have one tactical, one governance meeting per month.
o ET will create that cadence, working to have the same meeting type on the same weekday of each month.
9. Meeting priority – done.
10. Shadow Finances – done.
11. Updated finance procedures –
o Linda has some of the forms.
o Linda will get them out to be distributed by the end of the first week of the Fall term.
12. New People on teams –
o Cindy is working with Susan Beck to create a holacracy training for the student body. There are so many initiatives in the works that have not yet jelled.
o Pat would like to see Cindy’s compilation of what students are working on teams. When we get that, we can see who is not on a team and invite to get them involved. The list of who is on what team is on the website and need to be updated. Perhaps post list of students noting where they are serving in the Student Lounge for all to see.
o Discussion about telling candidates about UISA during interview week. Agreed that this is not an appropriate time.
13. Lyceum –
o Susan suggests we might want to have a Lyceum Team and expand the publicity of the ability to share papers.
o Pat suggests we bring it up during governance to create the team in the IP circle.
14. Deeper team check in
o We will take the last 15 minutes of our meetings to have this deeper check in. Everyone agreed to take an extra 10 minutes and the five remaining minutes of this meeting for check in.

The meeting ended the work at 2:25 pm.

Cindy, Susan, Toni, Gayla, Linda, Pat, Sue, Shelley, Ken (on Skype)

• Judy H, Financial Coordinator, has resigned. Linda reported that applicant week has moved up to immediately following World Day of Prayer to Sep 12, 13, 14. There are ten applicants.

• Agenda:
o Pat’s roles for speakers
o Linda – chairs for UI
o Elizabeth structure review
o Finance coordinator
o Team reporting process
o Team building/peacemaking meeting
o Incorporating students outside the circles
o Scheduling tactical meeting for the future

• Chairs – Shelley, Linda and Elizabeth have an action item to ET by Sunday coming, to be to the student body by Tuesday
o we have agreed to spent $3700 for chairs –
o Shelley (with Elizabeth) will send an e-mail to the students reviewed by ET (deadline), requesting their vote and a date for return of their vote.
o Finance coordinator will put in restrictions about the time limit Student amount of money

• Expansion of 2nd Lead role – notifying the student body that this is coming up by Sept 2nd, and contact Lisa Whitman by Aug 13, come up with the program by the next tactical meeting
o Finding speakers for a monthly student luncheon
o Would give us more common fellowship
o We could use ministers in the area for workshops and talks on practical ideas
o Wants an item in the minister’s update newsletter for area ministers and also has been added to our website
o Pat has reserved a room once a month for student luncheon
o Question – will we pay anyone? – suggest we tithe to the monthly speaker – tithe
o Student Life Circle will support Pat in this
o Is for students only, may include Field Licensing Students
o Wants to have the meeting on the same week every month

• Structure review – Cindy and Elizabeth to have a proposal for a special topic meeting for structure review to be sent to the general circle by August 30th
o Regroup using appreciative inquiry to see where we are within UISA and holacracy
o What is working and what would we like to change
o Could do this at a special topics meeting
o Have another special topic meeting to discuss our feelings

• Finance Coordinator – Linda will take 48 hours to discern whether she will take this position as an interim.

o Linda is willing to serve as interim until we get a permanent finance coordinator
o Seek new person for the position.
o Linda is happy to serve as a resource information

• Reporting process from circle leads to the student body –report must be published by last day of the month
o There is an accountability for each circle leader to publish a report of the activities of their circle

• Team building/peacemaking – Elizabeth and Cindy will take action in addition to the structure review

• Incorporating students outside of the circles into activities – circle coordinators will go out to teams, determine who is on which teams and report to Cindy by August 13; make a chart of students and teams; Cindy will contact Becky for current e-mails of all students.
o How do we have students connected
o Who are the students and where are they connected to the circle
o Linda is interested in working with Sue and Cindy

• Tactical meeting schedule – August 27th, 1:00 pm to 2:30 pm

Meeting closed at: 12:50

The General Circle is authorized to make expenditures within the budget. Unbudgeted expenditures must be approved by a simple majority of the voting students.

The decisions that came forth from the wisdom of the group include:

• The Extreme Makeover Team is moving forward with research to gather more specific information about available chair styles and prices.

• In order to clarify our expenditures policy, the UISA General Circle has scheduled a Governance meeting for Wednesday, July 28th, from 11 am till 12:30 pm in UI Room 204. All students are cordially invited to attend UISA meetings.

• We agreed to the chair purchase proposal in principle; the particulars are still to be worked out. Once the detailed proposal is approved, all students will be invited to participate in the Extreme Makeover Team’s input to Unity Institute regarding the choice of classroom chairs. After all, you and future UISA students will be spending hour upon hour upon hour sitting on them. (Please note—while our recommendations may be considered, the school will own the furniture and will make the final decision on which chairs are purchased.)

The following proposals were adopted at the July 9, 2010 meeting facilitated by Cindy White. In attendance: Pat Veenema, Shelley Hansen, Elizabeth Mora, Terry Murray, Toni Stephens-Coleman, Linda Zupan, Susan Beck, and Sue Bryan.

The aim for the Innovative Partnership Circle:
The Innovative Partnership Circle creates and facilitates spiritual celebrations and activities connecting UISA with Unity and the community.

Policy:
The General Circle is authorized to approve expenditures of no greater than $2000. All expenditures exceeding $2000 are determined at a special topic meeting.

Accountability for Communication Lead:
Add accountability to Communication Lead for recording and reporting to the student body decisions made in tactical and stand up meetings.

Accountability for First Lead Coordinator:
Add accountability to First Lead Coordinator for scheduling quarterly meetings with the UI student body. The intent of these meetings is to provide opportunities for General Circle involvement.

Accountability for Circle Coordinators:
Add accountability to circle leads for sending a monthly update to the student body on their circle activities.

Accountability for Evolving Consciousness Circle Coordinator:
Add accountability to Evolving Consciousness Circle Coordinator for providing pastoral care gifts to UISA students and others as appropriate.

Proposal accepted:

UISA General Circle meetings will be scheduled for 90 minutes.

• Budget for 2010-1011 was approved.
• There will be no governance meeting next week (June 2).
• Cindy will select the three Fridays over the summer term, one per month, when the general circle will meet. She will designate the type of meeting it is tactical or governance and will publish the schedule via e-mail.
• Elizabeth will contact the Extreme Makeover Team to create a special topic meeting to discuss the proposal for purchasing chairs for the classrooms and who should be voting on it.

• Our General Circle meetings will be 90 minutes long. The meeting will start at 12:45 and end at 2:15 pm.
• It is permissible in any meeting to call for a moment of prayerful silence to last no more than 15 seconds.

• During the summer break this year the General Circle will hold at least one meeting each month. GC members not able to be present at the meeting will join the group via conference call. We will schedule the dates of the GC meetings before the summer session begins and will use Judy Hildebrand’s schedule as a base. Ken Daigle will research how we can hold the conference call.
• Toni Stephens Coleman will create a meeting of all students after the beginning of the Fall term 2010 to discuss the fine points of conducting chapel services. Terry Murray and Shelley Hansen will help.
• A special topic meeting will be arranged via e-mail to discuss how to use the money budgeted last year for graduation.
• A special topic meeting was called for immediately after this tactical meeting to discuss the process of meetings using holacracy.

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